DRAFT OF MEETING MINUTES MONTGOMERY COUNTY COUNCIL MONTGOMERY COUNTY COMMISSIONERS JANUARY 8, 2019
9:00 a.m. at 100 E Main St
Room 103
Crawfordsville, IN 47933

The January 8, 2019 Montgomery County Council Meeting was held at 9:00 am at the Montgomery County Courthouse in the Council Room. In attendance were Council President Terry Hockersmith, Councilmen Gary Booth, Don Mills, Greg Morrison, Mark Davidson, Tom Mellish and Mark Smith. Auditor Jennifer Andel and Attorney Rob Reimondo were present, as well as Commissioner President Jim Fulwider, Commissioner John Frey and Attorney Tyler Nichols.

I. CALL TO ORDER: Council President Hockersmith called the meeting to order. This was followed by the Pledge of Allegiance, then a Prayer given by Councilman Mills.

II. APPROVAL OF MINUTES: A motion to approve the December 11, 2018 and December 18, 2018 minutes as made by Councilman Booth, seconded by Councilman Smith. Motion carried 7-0.

III. ELECTION OF 2019 OFFICERS A. President
a. Councilman Booth nominated Council President Hockersmith to remain President.
Council approved 6-0-1, with President Hockersmith abstaining. B. Vice President
a. Councilman Mills nominated Councilman Booth to remain Vice President. Council approved 6-0-1, with Councilman Booth abstaining.

IV. 2019 Council Appointments:
A. Council Attorney – Councilman Mills nominated Attorney Reimondo to remain as Council
Attorney. Council approved 7-0.
B. Solid Waste District – Councilman Mills
C. Economic Development – Councilmen Morrison and Smith
D. Personnel Board of Review – n/a
E. Montgomery County Plan Commission – Council President Hockersmith
F. Alcohol Beverage Board – Dave Long
G. Redevelopment Commission (2) – Councilman Booth and Phil Little
H. IT Committee – Councilman Mellish
I. E911 – Councilman Morrison, recommended by Council, appointed by Commissioners
J. EMA Advisory Committee – Council President Hockersmith
K. Personnel Committee – n/a
L. Regional Sewer Board – Council President Hockersmith and Councilman Davidson
M. ERPS Committee Appointments – Councilmen Booth and Mellish, Assessor Bentley, Auditor
Andel
a. A motion to approve appointments B through M was made Councilman Booth, seconded by Councilman Morrison. Motion carried 7-0.

V. 2019 Council Home Rule:
A. Council Budget Committee – Council President Hockersmith, Councilmen Booth and Mills
B. Highway Liaison – Councilman Smith
C. Sheriff, EMA and CCC Liaison – Councilman Davidson D. Animal Welfare League Liaison – Councilman Davidson E. Health Dept./South Blvd Liaison – Councilman Mellish
F. Judges, Prosecutor, Probation Liaison, Public Defender and Clerk – Councilmen Morrison and Mellish
G. Assessor, Recorder & Treasurer Liaison – Council President Hockersmith
H. Auditor Liaison – Councilman Booth
I. Soil & Water Liaison – Councilman Mills
J. Veteran Advisor – Councilman Mellish
K. County Extension Liaison – Councilman Smith
L. Committee to Review Tax Abatement Compliance Requests Council President Hockersmith and Councilman Mills
a. A motion to approve appointments A through L was made Councilman Morrison, seconded by Councilman Mellish. Motion carried 7-0.
M. Authority to approve transfers within same series in Budget
a. A motion to keep the authority with the Council was made by Councilman Booth, seconded by Councilman Mills. Motion carried 7-0.
N. Authority to approve emergency IV-D funds from General Fund
a. A motion to keep the authority with the Commissioners was made by Council President
Hockersmith, seconded by Councilman Booth. Motion carried 7-0.

O. Authority to sign the Drainage Board Reconstruction Loans
a. A motion to give authority to the Council President and Vice President was made by
Council President Hockersmith, seconded by Councilman Mills. Motion carried 7-0. P. Authority to transfer payroll line items
a. A motion to give authority to the Commissioners was made by Councilman Booth, seconded by Councilman Davidson. Motion carried 7-0.

VI. MONEY MATTERS
A. 2018 Budget Appropriation Encumbrances (Carry-Overs):
1. $353.72 for COGEN – PD – Office Supplies (1000.24201.0271)
2. $761.00 for COGEN – PD – Depositions (1000.30013.0271)

3. $105.00 for COGEN – Weights & Measures – Dues & Subs (1000.32100.0308)

4. $226.72 for COGEN – EMA – Office Supplies (1000.24201.9655)
5. $411.60 for COGEN – EMA – Travel (1000.30001.9655)
6. $60.97 for COGEN – EMA – EOC (1000.30127.9655)
7. $64.74 for COGEN – EMA – Prints & Ads (1000.30800.9655)
8. $374.60 for COGEN – EMA – Seminars & Training (1000.33500.9655)

9. $4,298.15 for PS LIT – Vehicle Repair (1170.30100.0005)

10. $813.71 for Highway – Uniforms (1176.13002.0529)
11. $942.36 for Highway – Wellness Center (1176.13000.0529)
12. $45,791.59 for Highway – Bituminous (1176.20016.0529)
13. $86.48 for Highway – Prints & Ads (1176.30800.0529)
14. $27.46 for Highway – Misc. Buildings (1176.44519.0529)

15. $8,991.29 for W & S Tax – Fuel (6020.21000.0529)
16. 10,778.66 for W & S Tax – Other Garage & Motors (6020.21523.0529)
17. $9,600.00 for W & S Tax – Road Striping (6020.21579.0529)
18. $147.73 for W & S Tax – IT (6020.30128.0529)
a. A motion to approve lines 1-18 was made by Councilman Booth, seconded by Councilman Davidson. Motion carried 7-0.

B. Additional Appropriations (as advertised):
1. $1.00 to COGEN – Jail Officer (1000.11236.0380)
2. $194.00 to COGEN – Jail Officer (1000.11274.0380)
3. $1.00 to COGEN – Jail Officer (1000.11370.0380)
4. $1.00 to COGEN – Jail Officer (1000.11382.0380)
5. $1,380.00 to COGEN – Jail Officer (1000.11418.0380)
6. $1.00 to COGEN – Jail Officer (1000.11485.0380)
7. $1.00 to COGEN – Jail Officer (1000.11489.0380)
8. $1.00 to COGEN – Jail Officer (1000.11492.0380)
9. $657.00 to COGEN – Jail Officer (1000.11495.0380)
10. $1.00 to COGEN – Jail Officer (1000.11498.0380)
11. $1.00 to COGEN – Jail Officer (1000.11501.0380)
12. $670.00 to COGEN – Jail Officer (1000.11580.0380)
13. $1.00 to COGEN – Jail Officer (1000.11703.0380)
14. $1.00 to COGEN – Jail Officer (1000.11733.0380)
15. $1.00 to COGEN – Jail Officer (1000.11930.0380)
a. A motion to approve lines 1-15 was made by Councilman Smith, seconded by Councilman Mills. Motion carried 7-0.

16. $90,634.00 to Cumulative Bridge – Small Culvert Replace (1135.0539.430.431.0.0054)
17. $68,000.00 to CCD – IT (1138.30128.0068)
18. $659,678.00 to Highway – Bituminous (1176.20016.0529)
a. A motion to approve lines 16-18 was made by Councilman Booth, seconded by Councilman Mills. Motion carried 7-0.

19. $1,101.00 to Statewide 911 – Supervisor (1222.11730.0303)
20. $1,122.00 to CCC – Supervisor (4900.11513.0303)
a. A motion to approve lines 19-20 was made by Councilman Morrison, seconded by Council President Hockersmith. Motion carried 7-0.

21. $1,795.00 to Pre-Trial Diversion – Special Equipment (4911.44542.0009)
22. $61,600.00 to Supplemental PD SVCS – PD #3 (4923.TBD.0271)
23. $61,600.00 to Supplemental PD SVCS – PD #4 (4923.TBD.0271)
a. A motion to approve lines 21-22 and table line 23, until needed, was made by
Councilman Davidson, seconded by Councilman Booth. Motion carried 7-0.

C. Transfers:
1. $9,000.00 from COGEN – Part Time (1000.11168.0002) to Contractual Services
(1000.30050.0002)
a. Auditor Andel explained this was to cover the WTH contract the

commissioners signed in December. A motion to approve was made by Councilman Davidson, seconded by Councilman Smith. Motion carried 6-0-1, with Council President Hockersmith abstaining.

D. Reductions:
1. $859,500.00 from Wheel & Surtax fund (all lines) – to move to 1176.
a. A motion to approve was made by Councilman Booth and seconded by
Councilman Mills. Motion carried 7-0.

VII. New Business:
A. 2019 Sheriff Contract
a. A motion to approve was made by Councilman Mills, seconded by Council President
Hockersmith. Motion carried 7-0.
B. 2019 Building Admin Contract – determined this sits under the commissioner’s authority
C. Commissary Resolution – Sheriff Needham presented a hard copy to the council, sharing it mirrors what former Sheriff Casteel had in place.
a. A motion to approve was made by Council President Hockersmith, seconded by
Councilman Morrison. Motion carried 7-0.
D. IMPA ERA Designation & Abatement Request – Emily Smith
a. Emily Smith presented, on behalf of IMPA, a proposal for a new solar park. The request is for a standard 10 year abatement on personal property only. Councilman Morrison made a motion to move forward with the designation of the ERA in consideration of the abatement request, seconded by Councilman Davidson. Motion carried 7-0.
E. Waveland-Brown Township Library Board Appointment – Kim Nixon
a. A motion to approve was made by Council President Hockersmith, seconded by
Councilman Davidson. Motion carried 7-0.
F. MVH Restricted (1173) & MVH Unrestricted (1176) Discussion
a. Auditor Andel updated the council on the directive from the State on the 1173 MVH Restricted fund. It does not need council approval.

VIII. Old Business:
A. Consideration of Declaratory Resolution for the Rescinding of ERA in Sugar Creek and
Madison Townships and set date for public hearing.
a. Attorney Reimondo explained the council must follow the same actions to rescind, as to adopt. While the council held a public meeting on December 18, it was not a hearing. Councilman Davidson made a motion to enter a Declaratory Resolution Rescinding the ERA designation in Madison and Sugar Creek Townships and set the Public Hearing for the next scheduled meeting. Councilman Smith seconded the motion. Motion carried 7-0.

IX. STAFF & ELECTED OFFICIALS’ REPORTS:
A. Commissioner President Jim Fulwider announced Tricia (Stanley) Largent has been promoted at the clinic. He continues to receive very positive feedback clinic and reports they remain busy. Councilman Booth shared concern that he has heard from several employees that Franciscan isn’t working well with our new insurance. He feels if they are receiving amenities and no taxes, they should be working with us. Fulwider also shared he is working with IMPA on closing new property, which will expand Memorial Drive solar farm.
B. Commissioner John Frey reported Wabash Valley Alliance is now Valley Oaks Health. C. Council Attorney Rob Reimondo suggested the council approach the city to use their
chambers for evening meetings.
D. Auditor Jennifer Andel provided the council with cash balances, including expenditures and receipts. She reported her office is continuing the work to close 2018. In addition, she received a request for reimbursement for an animal kill and will be presenting it to the commissioners at their next meeting.
E. Treasurer Heather Laffoon reported she is working on November’s month end. She has also
hired two new employees.
F. Assessor Sherri Bentley announced it is ratio study time. She is looking at sales to finalize
19/20. Deadline is now March 1, not May 1. X. DEPARTMENT HEAD REPORTS: None
XI. FUNDED ORGANIZATION REPORTS: None

XII. COUNCIL MEMBERS REPORT
A. Councilman Davidson vows to do a better job as liaison. He also suggested the council do a better job advertising meetings.
B. Councilman Morrison reported he’s already received a few calls regarding property taxes.
Council President shared the county rate went down from .4747 to .4366.
C. Councilman Booth, on behalf of the ERPS Committee, announced they are working on getting the guideline and procedures for the committee into the Employee Handbook.
D. Council President Hockersmith requested the council receive the agenda items earlier, with the exception of emergencies, so the council can better prepare. His suggestion is to have them in hand one week to 8 business days prior to the meeting. He is also asking that department heads, or their proxy, be present to discuss any agenda items, otherwise risk the item might be tabled. He asked the auditor to announce to department heads that it will be on

the next agenda.

XIII. Establish 2019 Regular Council Meeting Dates and Times
a. Councilman Booth made a motion to hold meetings the second Tuesday of every month at 6:00 p.m. at the Courthouse. Motion died.
b. Councilman Davidson made a motion to hold meetings the second Tuesday of every month at 9:00 a.m. at the Courthouse, with an exception for the months of March, June, September and December. The meetings for those months will be held at 6:00 p.m. at an undetermined location. Councilman Smith seconded the motion. Motion passed 7-0.

XIV. Adjourn: A motion to adjourn was made by Councilman Booth, seconded by Councilman Mills.
Motion passed 7-0.