Gamma Xi Chapter, Psi Iota Xi

Business Meeting Minutes – March 7, 2022, 7:00 p.m.

Call to Order- Co-President, Angie Griggs called the meeting to order at the public library with the Opening Verse. Members were extremely glad to be together in person after so many meetings done online because of the pandemic. Those present during the meeting were Maggie Bryant, Nancy Buckles, Angie Griggs, Naomi Horton, Pam Karle, Tonya Michael, and Julie Swick, Co-President, Jennie Hesler felt ill but joined by phone. Vicky Reynolds also joined by phone. Jennifer Hunter, Michelle Dice, Brea Carlson and Wendy Schmitzer-Torbert were excused. A birthday and an anniversary were announced. Happy Bucks were announced and several members paid for past Happy Bucks.

Treasurer’s Report – Pam Karle presented the treasurer’s report for February income and expenses. She said that the Kroger and Amazon Smile money to our chapter adds up. One member said she thought there were only three people allocating funds to our chapter and encouraged others to donate. Pam presented the proposed budget for 2022-2023. She noted that the purchase of the Government Center paintings was $374.50. There was discussion about when to account for the $1500.00 of Doris Larsen funds that will be spent completely by October and then reapplied for by December. There was discussion about raising the Hear Indiana Campership donation from $1000.00 to $1200.00 with Vicky Reynolds so moving that increase. Pam Karle seconded and the motion carried. Maggie Bryant moved to accept the changes made to the proposed budget. Julie Swick seconded. The motion carried.

Minutes – The minutes of the February meeting were approved as sent by email and given to members present. There were no additions or corrections.

Correspondence not requiring action (Julie Swick):

· The chapter received notification of the candidates for National office for 2022-2023. Chapters can nominate other candidates by the deadline.

· Information was given about the chapter nominations for Psi Ote of the Year. Nominations are due by April 15.

Correspondence requiring action (Julie Swick):

· We need to make reservations for our two delegates, Angie and Jennie Hesler. Other members are invited to attend. Jennifer Hunter will attend as a state officer.

Conductress (Tonya Michael) – We discussed the possibility of new candidates for membership and a fall pledging. We discussed inviting the recently disbanded Veederburg chapter members to the June meeting as well as prospective members. Angie will be letting us know about plans for the June meeting. Caterers were discussed. Pam offered her help to Angie.

Old Business:

· Nominating Committee – Jennifer Hunter, Michelle Dice, and Julie Swick are working on a slate of officers for 2022-2023. They will get together soon and present a slate in April. Pam Karle has kindly offered to continue as Treasurer.

· Government Center Art – The weather was bad on February 24th for the art sale. Jennifer Hunter and Pam Karle could view the available art for sale and prices that morning on Facebook. They decided to purchase three paintings from alumni member and patron, Mary Lou Dawald, for $374.50 in the afternoon before the sale time to make sure we would get art with a connection to our chapter. Wendy Schmitzer-Torbert’s daughter, Lorelei, had art in the sale but was already sold so it was unavailable to us. The three purchased paintings will be displayed at the Government Center with our name as the donor after the move to the new building soon. It will be great to have our name advertised in the community as a supporter of the arts.

New Business:

· State Meeting Delegates – At the March meeting, we need to finalize who is going to the meeting in Peru, Indiana on April 23, 2022. The deadline for registration is March 18th. Jennifer Hunter is going for the state. Jennie Hesler and Angie Griggs plan to attend. Pam will send in the reservation.

· National Convention – The convention will be on June 25th in Muncie and two delegates are required. Angie said she and Jennie Hesler may be able to go but opened it up to members. It is possible that Jennifer Hunter will want to be a delegate for us.

· Helicon – Nancy Buckles, Secretary, will write an article about our chapter’s activities for the Helicon. It is due by May 15th.

Committee Reports:

· Cheeseballs – Members agreed to donate another round of cheeseballs to the MCFC Meals on Wheels program after Tonya sells several more. Naomi Horton will take care of this.

· Cards and Flowers (Vicky) – A sympathy card was sent to Maggie Bryant upon the death of her aunt. A congratulations card was sent to Sara J. Hemmerlein upon her graduatuion from Purdue.

· Legacy Project (Jennie)– None

· Public Relations/Marketing/Fundraising (Pam, J. Hunter, Naomi)– None

· Everyone Reads (Tamara, J. Hunter) – None

· Patrons (Jenny Slavens) – Nancy Buckles reported that donations are slowing down but one more alumni sister donated. We did very well this year.

· Easter Bunny – Pam Karle ordered spring goodies for bags that will be dropped off at area schools before Easter. Her granddaughter put the 80 bags together. Angie will check our boxes for 30 books to be given to the Presbyterian Church preschool.

· Geraniums – Pam Karle provided order forms. She would like order numbers at the April meeting. The last day for orders will be April 15th. Geraniums will be picked up at her house.

Announcements:

· The next meeting on Monday, April 4th at 7:00 p.m.

Closing Verse: Co-President, Angie Griggs, led members in the closing verse and then adjourned the meeting.